Virtual Events

At Crew, virtual events have always been part of our DNA. We’ve produced countless company-wide town halls, network Upfront livestreams, and large scaled digital conferences, and we completely understand the various complexities these types of events bring.

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Here’s what you can expect when working with us:

 
 

1 | Pre-planning

Large or small, every event needs a game-plan. We’ll host a kickoff call to learn the scope, and then help you to identify the best strategy, format, and platform for achieving your goals and delivering your message.

2 | Production

From agenda building, to attendee registration, console development, AV assistance, and more, Crew’s got you covered, all while working to weave key audience-engagement moments into the show.

3 | Tech and Speaker Rehearsals

Practice makes perfect and it’s no different with virtual events. Crew will develop a detailed run of show and conduct both tech and speaker rehearsals to ensure there are no surprises come event day.

4 | Show Management

We’ll be “onsite” with you the whole time, making sure the show goes off without a hitch. 

5 | Reporting & Results

Measuring an event’s success has never been more important. Crew will help you to gather and evaluate critical data like attendee engagement and ROI, as well as produce a comprehensive recap deck with photos, stats, feedback and learnings.

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To help you navigate through the virtual landscape, we have put together the below event checklist. Consider this a starting point in your planning process, to help you identify what you might (or might not) need for your event. New or not to the world of virtual events, Crew is your partner and will ensure the journey is seamless and your message is delivered in an impactful way.  

Email us today to learn more or to dive into planning.

 

Platform Customization

  • Full customization 

  • Branded template options

Content

  • Live streaming

  • On demand and pre-recorded sessions 

  • Pre-recorded sessions only 

  • Hybrid (live & virtual)

  • Single live speaker 

  • Multiple live speakers 

  • 2-way AV communications 

Audience Engagement

  • Live chat 

  • Live Q&A

  • Upvoting of questions

  • Live Polling 

  • Gamification

  • Push Notifications

  • Social Media Stream

Networking

  • Ability to filter through attendee community to effectively network 

  • Ability for attendees to schedule meetings with speakers and sales people 

  • Peer group discussions and breakout sessions

Attendee Management

  • Integrates with registration providers and external

  • CRM Registration functionality within platform

  • Attendee caps for sessions with waitlist ability

  • Locked invite-only sessions

  • Calendar requests enabled

Speaker, Sponsor & Exhibitor Management

  • Deadline-based asset management 

  • Reminders for assets sent directly from platform 

  • Ability to collect and approve presentation materials and lock them from being changed once approved

  • Downloadable session resources (ppts and whitepapers)

Analytics & Reporting

  • Real time reporting

  • At conclusion of event

  • Specific user reports versus general reporting

Streaming

  • In-network streaming

  • Integrations with streaming vendors such as Zoom & YouTube

  • Ability to support concurrent sessions

Sponsor Visibility

  • Exhibitor booths

  • Virtual photo booths

  • Dashboard branding

  • Banner ads and push notifications

  • Other customizable opportunities

Design & Production

  • Video Production

  • Graphic Design

  • Trade Show Booth Design Support

  • Audio Visual Equipment for Speakers

  • Rehearsal Support

Pricing

  • Single event

  • Subscription based / bulk pricing

Security

  • Single Sign On

  • Invite only via invitation list, code or email domain

  • Username and password protected

Other

  • Broadband Enhancements

  • Personal Agenda / Schedule builder

  • Interactive agenda - jump into sessions directly from agenda

  • Speaker directory

  • Recording